Big builders have purchase teams that follow a routine: estimate, specify, invite quotes, compare, negotiate and award. Smaller contractors can follow the same routine in a simpler form and save real money.
Step 1: Clean the BOQ
Your BOQ lists work items. Convert it into a material list: cement bags, steel by diameter, sand and aggregate by volume, blocks by number, and so on. Our calculators help with common items.
Step 2: Specify clearly
- Grade, size, standard (IS code) and acceptable brands.
- Quantity, delivery schedule and location.
- Required documents: invoice, test certificate, transit pass.
Step 3: Invite and compare
- Send the same RFQ to at least three sellers.
- Compare total landed cost: rate + GST + freight + unloading.
- Look at delivery time, validity and payment terms, not only rate.
Step 4: Award and record
- Issue a written order with the agreed rate, schedule and terms.
- Track deliveries against the order and keep records for the next round.
Tip:On ATTPL Construction Supply you can paste BOQ lines straight from Excel. The Smart BOQ reader turns them into RFQ lines you can check and edit.
Frequently asked questions
What is the difference between BOQ and RFQ?
A BOQ lists work items and quantities for a project. An RFQ is the request you send to sellers asking them to quote for specific items.
How many quotes should I collect?
Three is a good minimum. More helps for large or new items.
This article is general information, written in November 2026, and is not legal, tax or financial advice. Rules, rates and limits change; please confirm the current position with the authority concerned or a qualified professional before you act.
